Wedding Policies
and Procedures
Draft
Approved by Deer Park
Baptist Church Trustees July 2005
Unless otherwise requested, rehearsals are automatically scheduled on the day preceding the wedding. One hour should be allowed for the rehearsal. It is important that all members of the wedding party be present and on time. The bride is encouraged to walk through the rehearsal herself (without a stand-in). Musicians should practice prior to the rehearsal time.
6.1. Bride’s Room The bride and bridesmaids may use Room 144 (Parlor) for preparation. They may place her dress and accessories in this room at her leisure. Be sure all doors are locked during the ceremony.
6.2. Groom’s Room The groom and groomsmen may use Room 219 for preparation. They may place their wardrobe at his leisure. Be sure the door is locked during the ceremony.
8.1 The wedding ceremony is a service of worship and includes music (instrumental and vocal), Scripture, prayer, commitment of vows, and, above all, a recognition of the presence of God. Every part of the service shall contribute to an atmosphere of reverence. As the worship leader, the pastor will assist in selecting the elements and order of the ceremony. Preferences of the bride and groom are considered in conference with the pastor who performs the ceremony.
8.2 Only a church's sound technician is permitted to operate the sound system and sanctuary lighting equipment.
8.3 A wedding is a worship service. Members of the wedding party are expected to conduct themselves at all times in a manner befitting the atmosphere of a place of worship. It is the responsibility of the bride and groom to familiarize the members of the wedding party with the policies of the church.
8.4
When children are part of the wedding party,
it is suggested and requested that they be at least five years old. Younger
children usually prove to be a distraction.
9
Alchol and Drug Policy
Members of the wedding party must refrain from using alcoholic beverages or drugs prior to and during any activity held at the church. No alcoholic beverages or drugs may be brought to the church or consumed on the church premises at any time. No rehearsal or wedding will be conducted if any member of the wedding party is under the influence of alcohol or drugs. Smoking is not permitted in any of our church buildings. It is the responsibility of the bride and groom to be certain this policy is understood and followed by the members of the wedding party and those who service the wedding (florist , caterer, photographer, videographer, etc.).
The church's Fellowship Hall, with adequate kitchen facilities, is available for the reception following the ceremony. Fellowship Hall may be used for the gathering of friends and guests for food and refreshments after the wedding ceremony. It should be reserved at the same time the wedding is scheduled. Alcoholic beverages are not permitted. Throwing rice, bird seed, confetti, or other materials is not permitted on church property.
11
Florist”s
and Decorator’s Policy
(Please furnish the florist with a copy of
this document.)
11.1 Facilities
and furnishings at
11.2 During
various seasons of the year,
11.3 These must remain in place. All décor must be planned around what is being displayed within the church.
11.4 Floral arrangements MUST BE IN PLACE AND REMOVED on the day of the wedding. Only floral arrangements for weddings on Saturday may be left for the services on Sunday with the approval of the church’s representative. The sanctuary or chapel will be open two hours prior to the time of the wedding. Earlier access to the building may be arranged.
11.5 Adjustments to cooling and heating equipment and schedules must be done by the church’s representative. Flowers and plants requiring specified temperature should be held by the florist until the building reaches that temperature on the day of the wedding. The bride must inform florists and decorators to abide by the church's policies and arrange their schedules accordingly.
11.6 Nothing may be affixed to permanent furnishings such as pulpit, pews, baptistry, rails, etc. Decorations (flowers greenery, candles, etc.) must be placed so that they do not come in contact with or cause matter to shed or drip on permanent furnishings. Pew markers for family members only must be affixed without tape or wire. No nails, tacks, tapes, screws, or other material which will permanently mar, deface, or injure any part of the building or equipment, are to be used. Flowers, greenery, and other decorations may not be placed on the pulpit, organ, harpsicord or piano.
11.7 Only dripless candles will be used in both the sanctuary and chapel and clear plastic will be placed under the candelabra. (Air conditioning vents may cause candles to burn more quickly and cause excessive dripping in one direction of the candle.) All candles are to be removed from the building immediately after the ceremony.
11.8 Floral arrangements and other decorations must be finished before being delivered to the sanctuary, chapel, or other locations in the building. If some minor rearranging is necessary, the container and all materials must be placed on protective materials so that water and debris do not come in contact with carpets and/or furnishings. In such cases, all material must be removed and the area cleaned by the florist or decorator at least one hour before the wedding ceremony begins. Furnishings such as the Lord's supper table, pews, etc. must not be used as a utility or workbench.
11.9 Petals, berries, leaves, seeds, etc., which drop as arrangements or decorations are prepared or moved, should be picked up by the florist or decorator so that they do not stain or mar carpets and/or furnishings.
11.10 If corrective measures are required to restore property to its original condition due to the neglect and/or nonobservance of these guidelines, the florist or decorator will be responsible for the cost incurred.
11.11
Failure of any florist or decorator to abide by this policy will
automatically exclude him or her from any future weddings at
11.12
NOTE: THE FIRE CODE ENFORCED BY THE CITY OF
Caterer’s
Policy
(Please furnish the caterer with a copy of
this document.)
12.1
Caterers are
expected to honor the following policies in performing their services.
12.2
The building is
unlocked two hours before the time of the wedding. Earlier access to Fellowship Hall and kitchen
must be arranged with the church’s representative.
12.3
Equipment and
supplies should be picked up within two hours after the reception. The church
has no storage space for additional supplies and it will not be responsible for
properties delivered by the caterer or a rental service.
12.4
Church
refrigerator and freezer are not available for storage. Ice is available from
the ice machine. All caterers using
facilities at
12.5
Guidelines for
decorations are contained in the section for florists and decorators. Please
note that decorations (flowers, greenery, etc.) shall not be affixed to walls
or permanent furnishings and shall be removed by the florist or decorator
within two hours after the reception.
12.6
Fellowship Hall
and the kitchen should be returned to its condition prior to the reception. All
cleaning of the kitchen area and equipment is the responsibility of the
caterer. All waste material is to be
placed in the dumpster.
12.7
If corrective
measures are required to restore property to its original condition due to the
neglect and/or nonobservance of these guidelines, the florist or decorator will be responsible for the cost
incurred.
12.8
Failure of any
caterer to abide by this policy will automatically exclude him or her from any
future weddings at
(Please furnish the caterer with a copy of
this document.)
13.1 The videographer is permitted behind the last row of pews in the back of the sanctuary or in the balcony. Equipment must be in place before the ceremony begins. Remote control cameras are permitted in the choir loft if they are concealed with a floral arrangement.
13.2 No portable lights or battery packs may be placed at any other point inside the sanctuary or chapel unless approved by the church’s representative.
13.3 To prevent wax spillage, do not rearrange the candelabra for pictures.
13.4 If corrective measures are required to restore property to its original condition due to the neglect and/or nonobservance of these guidelines, the florist or decorator will be responsible for the cost incurred.
13.5 Please give your Photographer and Videographer a copy of this policy. The failure of any photographer or videographer to abide by this policy will automatically exclude him or her from any future weddings at Deer Park Baptist Church.
14.1There
is no cost for the use of the church to those individuals who have membership
at
14.2This
policy includes a price sheet for those who have been given approval to use the
church as the result to their relationship with
14.3A $100.00 security deposit is required. This must be paid upon approval of this wedding contract. The deposit is refundable if there are no damages to church property.
14.4Wedding dates will be removed from the church calendar if any required deposit is not paid within two weeks of approval.
14.5The
applicant will agree to reimburse
14.6Fees for the Pastor, Organist, Minister of Music, Instrumentalist, Wedding Coordinator and other pareticipants are to be negotiated with them and are to be paid directly to the individuals involved in your wedding. These fees should be paid prior to the rehersal.
14.7It
is a requirement of
14.8The building will be open two hours prior to the wedding. If you request the church to be opened earlier, there will be an additional fee.
14.9All fees will be increased 3% each year
beginning
Location |
Fees for |
Custodial
Fee for |
Deposit (Refundable) |
$100.00 |
|
Additional Hour of Occupancy Per Hour |
$25.00 |
|
|
Sanctuary Wedding (Includes use of sanctuary for
4 hours of time on the day of the wedding.) |
$500.00 (Includes rehersal time and custodial fee) |
$100.00 |
|
Chapel Wedding (Includes use of sanctuary for
4 hours of time on the day of the wedding.) |
$300.00 (Includes rehersal time and custodial fee) |
$75.00 |
|
Reception Atrium / Fellowship Hall &
Kitchen (Catered only, maximum of 3 hours...)(It is the responsibility of the Caterer to make sure
all waste materials are discarded and the kitchen equipment is cleaned.) |
$200.00 |
75.00 |
|
Reception Parlor & Kitchen (Catered only,
maximum of 3 hours) (It is the responsibility of the Caterer to make sure
all waste materials are discarded and the kitchen equipment is cleaned.) |
$125.00 |
$50.00 |
|
Sound
Technician (Required
to use |
$75.00 |
|
|
Wedding Coordinator (plus $25.00 per
additional hour) (A Coordinator is required to be present for
every wedding at |
$100.00 |
|